Developing an effective presentation has no secrets, you have to establish a clear objective, plan and organize your materials and use the right visual aids. To have a successful presentation, you must first identify your objectives to drive your presentation and move your audience toward your end goals. It is important that your end goals will drive a particular action from your attendees, allow them to adopt a new perspective or enable them to respond to the information or facts presented. To establish these goals, you need to have careful planning because your objectives become the foundation of your presentation’s content, organization, and visual aids.
Aside from establishing your objectives and analyzing your own goals, you also have to consider your audience’s needs and expectations. You are able to choose the appropriate points of emphasis in your presentation, develop an effective and useful level of detail, select and prepare appropriate visual aids, and create a tone that is sensitive to the circumstance of your audience, through understanding of the expectations and needs of your audience. Your next step must involve careful planning and organizing of materials to help you in tailoring your approach, and selecting the appropriate visual aids allow you to build effective one-way or two-way communication to your audience. When you plan your material, don’t wait the time you can prepare your presentation but rather take notes of the ideas that come to your mind from the moment you were given the task, create an outline, analyze your audience and choose appropriate presentation style and visual aids.
It is important to prepare effective displays or visual presentation by making it simple and avoid using fancy design, characters or logos that can shift the attention of your audience from the important things you need to let them know. Ensure that you have a readable material by using at least a 24-point font so that everyone in the room can clearly read your material, and avoid using a photocopy of a standard printed page as a display. Per slide share, limit the content up to eight lines and the number of words should be kept at a minimum level. It is useless having a good content but poor legibility, so it is better to sacrifice content for legibility. For your texts, avoid using italic fonts and a lot of curves, but rather use readable fonts such as Arial and Sans Serif which are easier to read than Times Roman or Monotype Corsiva. Use light letters such as white or yellow on a dark background like dark blue or navy green, use equations sparingly and don’t fill up the slide.
If you want to give out handouts, use a wide format printer for you to use bigger sheets of paper for a more interesting look and you can use them as a backdrop as well. You can use digital materials such as Powerpoint presentations for a more advanced and state of the art presentation.